Procurement Services

Contract Management plays a pivotal role in any energy procurement process, both pre- and post-contract negotiation. It ensures that suppliers fully grasp the desired product and service provisions from the outset. Aligning and facilitating energy supplier agreements is imperative, necessitating strategic insight to navigate smooth and transparent contract negotiations. Continuously monitoring agreed contractual terms and service levels is essential throughout the contract lifecycle, ensuring that suppliers are consistently performing to the agreed terms and that the service levels are being delivered to the highest standards. Our approach involves proactive and decisive contract management, strategically tailored to meet your unique energy portfolio requirements.

Query Management is an imperative aspect of energy procurement, ensuring swift resolution of any contractual errors made by suppliers. Our approach involves promptly identifying and addressing issues, collaborating professionally with suppliers through their customer service channels. This process can be time-intensive, requiring a structured approach to guide suppliers toward accurate resolutions. We employ proactive query logging to monitor and prioritise issues, striving for timely resolution by understanding response times and escalating when necessary. By efficiently streamlining query resolutions throughout your contract terms, we enhance supplier management and optimise the performance of contract lifecycle.

Bill validation is an indispensable aspect of the energy procurement contract lifecycle that warrants close attention. It involves systematically reviewing energy bills using specialised validation tools and software systems. Bills are typically issued by energy suppliers on a monthly or quarterly basis. The aim is to ensure that suppliers accurately bill each meter point according to the agreed contractual rates and to check that the meter readings are based on estimates and actual consumption. This process is instrumental in identifying instances where data transmission issues may occur, such as failures in automatic meter reading devices or smart meters, thus helping to prevent the accumulation of substantial catch-up bills.

Our services will ensure that you receive detailed monthly or quarterly billing reports that promptly address any incorrect billing or meter-related issues through a pass or fail validation reporting mechanism, thereby preventing recurring billing errors. The key functions of this service include budget control, ensuring contract compliance with the agreed rates, verifying data integrity, and mitigating incorrect supplier charges. We offer comprehensive bill validation services tailored to meet the needs of both single-site and multi-site portfolios.

Through our consultation, we will explore and identify your billing validation requirements and understand your payment cycles. This enables us to support you and ensure that you receive all the data you need to process the supplier bills promptly. Our team will produce detailed bill validation reports customised to your specific requirements, regardless of the size of your energy portfolio. By utilising this service, you will gain access to your validated data through our energy management client portal. This access ensures that you can retrieve your valuable cost and consumption data whenever required.

The E3 Energy Management Portal is available to all clients subscribed to our bill validation service. Login details will be provided during the onboarding process. This intuitive platform enables precise data management and seamless access to your energy consumption patterns, offering accurate reporting through a detailed reporting suite and user-friendly monitoring tools. With interactive dashboards designed to support key departments, the portal delivers accurate data to your business throughout the contract period. Gain comprehensive insights into your costs and consumption across your portfolio, whether you manage a single site or multiple locations.

The E3 Energy Management Portal streamlines operations, enhances efficiency, and improves data accuracy for your business. Experience the benefits for yourself—efficiency at your fingertips.

Understanding and analysing the Wholesale Energy Market is a fundamental element of the energy procurement process. It enables the optimisation of purchasing strategies and ensures timely action within the appropriate purchasing window. Understanding the key drivers behind energy wholesale markets across Europe and the UK is of paramount importance. Our team combines expert knowledge of energy markets with up-to-the-minute insights into energy dynamics and price trends. Through our expertise, we offer proactive and strategic insights that empower our clients to anticipate market trends well in advance. This foresight enables businesses to stay ahead of potential increases in energy costs. Assessing market conditions well ahead of contract renewal anniversaries through portfolio market cost testing and executing tenders at the optimal point is highly advantageous for our clients. Partnering with us ensures that you consistently maintain this advantageous position, allowing for cost-effective purchasing decisions that benefit your business.

Portfolio Management is a vital service, particularly for businesses with multiple geographically dispersed sites necessitating continuous supplier management. Through the implementation of refined energy procurement strategies and interactive software for organised data management, we ensure the efficient management of dynamic portfolios. This encompasses understanding your current and future growth plans, including the projected onboarding and offboarding of sites and meter points. Our strategic approach, coupled with ongoing consultation, ensures the development of a clear and focused portfolio management plan tailored to your specific requirements throughout your energy contract lifecycle. We specialise in professionally administering energy portfolios and implementing strategies that cater to both your current and future energy needs. Through close collaboration with your business, we identify your precise requirements and optimise contract alignment for seamless coordination. Our overarching objective is to manage your entire portfolio, streamlining supply point administration processes with suppliers to achieve optimal efficiency across your diverse portfolio.

It is crucial to establish the energy reporting requirements within your business across all departments. Following the completion of your energy procurement procedure and contract placement with an energy supplier, the next strategic step for optimal contract and portfolio management requires a proactive approach to understanding your required reporting levels. This presents an exciting opportunity to gain a comprehensive understanding of your energy data. By carefully structuring useful reporting formats through your energy consumption and cost data, you can enhance consumption efficiency through meticulous and timely observations of your usage patterns.

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Our service offers extensive reporting capabilities, facilitating and helping drive your sustainability targets, providing greater insight, and effectively managing growth within your portfolio. Our expertise can assist your business in creating various energy reports tailored to your needs, including budgetary forecasting, flexible position reporting, cost and consumption reporting, carbon footprint tracking, annual maximum demand reviews, and value for money reporting across geographically diverse portfolios. We also specialise in providing sanity reporting should you require this to ensure that you are on the best procurement solution for your business.

By choosing to utilise your own data collector and data aggregator, you can enhance your energy data management by accessing real-time data via an interactive data management platform. Failure to implement your preferred DC/DA provider will result in suppliers appointing their own, which may not offer the benefits achievable by appointing your own provider. The landscape of data collection is continuously evolving, with increasingly valuable tools now accessible to consumers through the advancement of metering technologies. These tools can be applied to all meter types, including electricity, gas, and water meters. Leveraging an accredited DC/DA provider offers numerous advantages, enabling real-time data management.

The potential of these tools facilitates the generation of accurate, reliable, and timely data for monitoring usage patterns, identifying wastage, optimising production strategies, and effectively measuring operational efficiencies. Harnessing the power of consumption energy data supports a robust foundation for efficient energy management and the successful attainment and tracking of your Net Zero ambitions, providing a guided approach to achieving your targets.

We offer customised fee structures designed to meet your specific needs while operating within your budget. Our comprehensive range of procurement solutions and services can be tailored to align perfectly with your energy requirements. During our initial consultation, we will explore your existing and future portfolio needs, as well as your desired service levels. This exploration allows us to determine the precise products and services from which your business will benefit. Transparency is paramount to us; therefore, we will clearly outline our agreed fee structure and service level agreements from the outset. This ensures full agreement on the services we'll deliver for the agreed fee structure.

Our Metering and Sitework Services offer a comprehensive range of professional solutions tailored to meet diverse requirements for electricity, gas, and water metering. Whether you need new meter installations, upgrades, relocations, or removals, we ensure a seamless and efficient service. We specialise in sub-metering to monitor usage in specific areas, Automated Meter Reader (AMR) installations for gas and electricity, and capacity adjustments to match your operational needs. Additionally, we facilitate Gt1 gas tests, manage all types of connections, and provide expert support for electric vehicle connections. With our accredited supplier network, we are committed to delivering reliable, high-quality solutions for all your metering needs.